UT starts digitisation of property records

  • Vinod Kumar, Hindustan Times, Chandigarh
  • Updated: Oct 10, 2014 10:07 IST

Property owners will be spared of making repeated rounds of the estate office for getting details of their properties, as the Chandigarh administration has undertaken the ambitious project of digitisation of property records.

Instead of visiting the estate office, the owners will be able to get details of their property online such as allotment, ownership, deed execution and building plans etc., at the click of a button. Digitisation also aims at ensuring transparency and putting a check on cases of fraudulent transactions and cheating.

According to official figures, around one lakh records of different types of properties — commercial, residential, institutional and religious — since 1952 are to be digitised. All papers of each property will be scanned and put online.

A Delhi-based company has been assigned the task, which has started the process and so far, has digitised the records of religious sites.

Giving details, assistant estate officer (AEO) Balbir Singh Dhol said they have started the process and the project would be completed within a year.

Adding, he stated that all details would be uploaded on the official website of the Chandigarh administration (www.chandigarh.gov.in).

To maintain secrecy, unique login IDs of all property owners will be created, which will enable them to access only their records. A budget of around `2 crore has been earmarked for the execution of the project.

Dhol maintained that the move would be of great help, especially to property owners residing in other states and countries. “At present, the property owners have to visit the estate office to get details of their property. However, after digitisation, the property owners will be able to view records anytime from anywhere.”

The move will also be beneficial for the officials of estate office as it intends to help in cutting down on delays. “Tracing of old files is a tedious process and it takes time. Digitisation of records will help in overcoming the issue of delay,” said Dhol.

Project marred by delays

The project of digitisation of records and implementation of secured centralised web-based document management system has been marred by delays. In the past few years, the tenders floated by the authorities failed to attract bidders for the execution of the project, thus causing delays.

Lauding the effort, Federation of Sector Welfare Associations Chandigarh (FOSWAC) chairman Baljinder Singh Bittu said the move would be of great help to property owners.

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