Aiming for implementation of e-governance on its campus, the Jamia Millia Islamia University is now preparing to be the country's first varsity with an e-file tracking system for its various departments.
This intranet file tracking software, developed by the FTK-Centre for Information Technology (FTK-CIT) of the university, will enable authorised users to monitor the movement and tracking of their respective files or papers within the university.
"The new file tracking system will facilitate access of files for the university staff and expedite the work," CIT Director Z.H. Khan said.
"We have numbers of files in different sections. To find out a file, one had to run from one branch to the other. With the help of this new software, the staff can search out the files by typing simple keywords," Khan said.
"We will first use the system in the registrar's and the vice-chancellor's offices since most of the important files are kept there and later on we will implement it in other departments, including faculty offices," he added.
The new file tracking system has been built over the existing in-house developed Management Information System which is an integrated university-wide enterprise resource planning system.
To ensure smooth implementation of the utility across the university, a number of training programmes have been conducted by FTK-CIT for users in various offices of the university.
"The staff is being trained to use the new system. It will prove revolutionary in making the work at the university more efficient," Khan said.