The Indian Institute of Technology (IIT) Delhi is planning to soon go paperless with all inter-departmental as well as administrative communication being conducted through e-office, in a move aimed at saving paper and protecting environment.
IIT-D is already in the process of digitising all its files to ensure a smooth transition to e-office system which will enable all administrative work to be conducted using electronic files. Officials said they have procured e-office system from National Informatics Centre (NIC).
“We want to make all administrative work digital which will help us increase efficiency. We have taken e-office system from NIC and slowly moving to online system. All the existing files will be digitised and saved in the system so that it can be accessed as and when needed,” said Sushil, deputy director, operations.
He said the institute, which is probably the first IIT to move its administration to digital mode, will go fully online from January or February after which all file movement will happen online.
“We will take a few months to fully move to a paperless administration. The training is already going on to take everyone on board for the launch of the new system. The whole administration will go online by the month of January or February. Our aim is to go completely paperless,” he said.
The institute, which is already a zero-waste campus, is already phasing out hard files from its system and transforming them into e-files for future use. “All files will be available in the electronic format. All physical files will be done away with in a phased manner. All head of departments, deans and others will communicate online rather than sending papers, he said.
Officials said the move will not only help the institute cut down use of paper but also help them in making their work flow efficient.