State governments have been asked to streamline the process of confirmation of IAS probationers in a time-bound manner.
During the probation period, direct IAS recruits come for district training to the states where they are attached to the collectorate, treasuries, district rural development agencies, police and law department. They also complete language assignments. State governments report on their performance, which facilitate their confirmation.
The delay in confirmation results in non-drawal of increments and injects wrong notions about the working of the bureaucracy right from the beginning of the service.
In a letter to the Orissa chief secretary on July 25, the Department of Personnel and Training (DoPT) said: “It has been found that the proposals for confirmation from the respective state cadres are not received in time or received incomplete. The shortcomings generally noticed in the proposals include incomplete assessment reports, non-receipt of the recommendation of the Review Board, Course Completion Certificate of Training, vigilance status etc. As a result, the Central Government has not been able to issue the order of confirmation of many IAS probationers in time.”
The letter also said: “In order to avoid this situation, it has been decided that the Lal Bahadur Shastri National Academy of Administration, Mussorie will have the responsibility of compilation of all information/documents pertaining to probation in cases of direct recruit IAS officers in consultation with the concerned state governments and of sending the proposal for confirmation to the central government...”.
The DoPT has asked state governments to submit district training assessment reports on district training to the institute before completion of Phase II training. The state government shall also submit the vigilance clearance for the period of training in the state and its recommendation to the institute before the completion of the Phase-II Training.
In their absence, it will be assumed there is nothing against the probationer which warrants the extension of probation.
The institute shall submit the proposal for confirmation, extension or of discharge within one month after completion of training, mentioning whether or not the probationer is fit for confirmation.