The Central Board Of Secondary Education (CBSE) have instructed its affiliated schools to preserve and keep the answer books of classes IX and X, in safe custody, at the school for at least a period of three years, in case of Class IX, and two years, in case of Class X, along with question papers and marking schemes for subsequent verification by the board.
It has time and again been brought to the board's notice that with increasing volume it is becoming difficult to preserve the records. The board has, therefore, reduced the retention period of the assessments of classes IX and X to be preserved at the school level for 2013 examination.
Talking to Hindustan Times, CBSE regional officer, Panchkula, RJ Khanderao said, "The idea of reducing the period of retention of assessments for Class 9 and 10 as for how many years the schools can keep the record of the students and space problem is also there. So the board has reduced the retention period."
The performance examination has to be preserved by the school upto two months after declaration of result in respect of such candidates who have not applied for verification of grades or sought photocopy of the answer book.
According to the board, schools can preserve the answer books for one year from the date of declaration of results in cases where mistake has been detected on account of verification of grades and where no RTI case has been received, and if an application is received the school will have to preserve the answer scripts for a period of three years.
While in case of sub judiced cases, the schools could preserve the answer books for one year after the final judgement.
However, they can weed out the hard copies of the marks data for classes IX and X along with the answer books of examination two months after declaration of result of class X.
Pradeep Singh, principal of Shamrock Christian Senior Secondary School, Ludhiana, said, "It is difficult to keep the record for two- three years so I think this is a great step taken up by the board. Moreover, we keep the students record online and also hardcopies as board usually asks for the record."