Best printers for office use: Top 10 reliable and high-performance options for your business needs

Searching for the best office printer? Explore our top 10 list featuring multifunction, high-speed, and wireless printers perfect for your business needs.

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When it comes to setting up an office, one of the most important pieces of equipment is a reliable printer. Whether you need high-speed printing, affordable options, or multifunction capabilities, we've got you covered. In this article, we'll explore the top 10 printers for office use, including colour laser printers, wireless printers, and more. From Canon to HP to Epson, we'll compare the features, pros, and cons of each product to help you make an informed decision. Read on to find the best printer for your office needs.

BEST OVERALL

1. HP Smart Tank 580 Aio WiFi Colour Wireless Solid Ink Printers with 1 Extra Black Ink Bottle (Upto 8000 Black & 6000 Colour Prints) + 1 Year Extended Warranty with PHA Coverage -Print, Scan & Copy

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The HP Smart Tank 580 Aio is an ideal choice for home and office use, offering wireless functionality and exceptional print quality. With up to 8000 black and 6000 colour prints supported by its high-capacity ink tank, this printer is built for efficiency. Its extended warranty ensures reliability, while its print, scan, and copy functions make it versatile. Users appreciate its affordability in the long term and its solid ink performance, making it a great investment for high-volume printing.

Specifications of HP Smart Tank 580 Aio

Print Technology: Solid Ink, Colour

Wireless Printing: Yes

Functions: Print, Scan, Copy

Print Capacity: Up to 8000 black & 6000 colour prints

Warranty: 1-year extended warranty with PHA coverage

Reasons to Buy	Reasons to Avoid
High-capacity ink tank	Not suitable for laser printing needs
Wireless printing with easy setup	Lacks automatic duplex printing
Extended warranty for peace of mind	May not be ideal for very low-volume printing

2. HP Smart Tank 589 All-in-One WiFi Colour Printer – Print/Scan/Copy, Up to 4000 Black & 6000 Colour Pages, High Capacity Ink Tank, Wireless, Ideal for Home & Office Printing

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The HP Smart Tank 589 stands out for its cost-effective ink usage and wireless functionality. Capable of printing up to 4000 black and 6000 color pages, it is designed for moderate to heavy printing tasks. Its high-capacity ink tank ensures fewer refills, while its sleek design fits both home and office environments. The Smart Tank 589 is particularly suited for users seeking reliable and quality output for day-to-day document management.

Specifications of HP Smart Tank 589 Aio

Print Technology: Colour, High-Capacity Ink Tank

Wireless Printing: Yes

Functions: Print, Scan, Copy

Print Capacity: Up to 4000 black & 6000 colour prints

Usage: Ideal for home and office printing

Reasons to Buy	Reasons to Avoid
Affordable printing with high ink yield	No automatic duplex printing
Wireless functionality	Not suitable for heavy-duty professional use
Compact and stylish design	Limited print speeds compared to laser models

BEST VALUE FOR MONEY

3. HP Smart Tank 720 All-in-One Auto Duplex WiFi Colour Printer, Print, Scan & Cope for Office

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The HP Smart Tank 720 offers advanced features like auto duplex printing, making it a versatile and eco-friendly choice for both office and home users. With wireless connectivity and support for high-quality prints, scans, and copies, it’s designed for convenience and performance. The Smart Tank 720 is equipped with a large ink tank that ensures consistent output for high-volume tasks, delivering excellent value for money.

Specifications of HP Smart Tank 720 Aio

Print Technology: Auto Duplex Colour Printer

Wireless Printing: Yes

Functions: Print, Scan, Copy

Special Features: Auto Duplex, High Ink Capacity

Usage: Suitable for office and high-volume printing

Reasons to Buy	Reasons to Avoid
Auto duplex printing saves time & paper	Higher initial cost compared to entry-level models
Excellent for high-volume printing	Bulkier design may not suit small spaces
Wireless and multi-functional

4. HP Laser MFP 1188W Monochrome Laser Printers,Wireless,Print,Copy,Scan,Ethernet,Hi-Speed USB 2.0,Up to 21 Ppm,150-Sheet Input Tray,100-Sheet Output Tray,10,000-Page Duty Cycle,Black and White

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The HP Laser MFP 1188W is a robust monochrome printer built for professional-grade tasks. With a print speed of up to 21 ppm and a duty cycle of up to 10,000 pages, it is designed for high productivity. Its wireless and Ethernet capabilities ensure seamless connectivity, while its efficient print, scan, and copy functions provide excellent value. Perfect for office environments, this printer delivers sharp, reliable outputs with minimal maintenance.

Specifications of HP Laser MFP 1188W

Print Technology: Monochrome Laser Printer

Wireless Printing: Yes

Functions: Print, Scan, Copy

Print Speed: Up to 21 ppm

Duty Cycle: Up to 10,000 pages

Reasons to Buy	Reasons to Avoid
Fast printing speeds for productivity	Monochrome printing only
High duty cycle for professional use	No colour printing capability
Wireless and Ethernet connectivity	Slightly higher running cost due to laser toner

Also reads:Best printers for home use: Choose from the top 9 picks for hassle-free and affordable printing solutions

5. HP DeskJet 2778 All-in-One Ink Advantage Wireless Colour Printer

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The HP DeskJet 2778 offers all-in-one capabilities with wireless color printing and automatic document feeding. With its user-friendly features and reliable performance, it's a great option for office use.

Specifications of HP DeskJet 2778 All-in-One Ink Advantage Wireless Colour Printer

All-in-one capabilities

Wireless colour printing

Automatic document feeding

User-friendly features

Reliable performance

Reasons to buy	Reasons to avoid
All-in-one capabilities	Relatively high ink cost
Wireless color printing
Automatic document feeding

6. HP LaserJet Pro MFP M126nw

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The HP LaserJet Pro MFP M126nw offers integrated printing, scanning, and copying capabilities with automatic document feeding. With its high-speed performance and reliable operation, it's a great choice for office use.

Specifications of HP LaserJet Pro MFP M126nw

Integrated printing, scanning, and copying

Automatic document feeding

High-speed performance

Reliable operation

User-friendly features

Reasons to buy	Reasons to avoid
Integrated capabilities	Limited color printing
High-speed performance
Reliable operation

7. Brother DCP-T820DW Refill Tank System Ink Tank Printer

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The Brother DCP-T820DW features a refill tank system for efficient ink usage and high-quality printing. With its reliable performance and low-cost ink refills, it's a great option for office use.

Specifications of Brother DCP-T820DW Refill Tank System Ink Tank Printer

Refill tank system

Efficient ink usage

High-quality printing

Reliable performance

Low-cost ink refills

Reasons to buy	Reasons to avoid
Refill tank system	Relatively high initial cost
Efficient ink usage
High-quality printing

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8. HP Smart Tank 530 Colour Printer

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The HP Smart Tank 530 offers high-quality colour printing with an integrated ink tank system. With its efficient design and low-cost ink refills, it's a great choice for office use.

Specifications of HP Smart Tank 530

Integrated ink tank system

High-quality colour printing

Efficient design

Low-cost ink refills

Reliable performance

Reasons to buy	Reasons to avoid
Integrated ink tank system	Relatively high initial cost
High-quality color printing
Reliable performance

9. HP Smart Tank 500 Colour Printer

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The HP Smart Tank 500 offers high-quality color printing with an integrated ink tank system. With its efficient design and low-cost ink refills, it's a great choice for office use.

Specifications of HP Smart Tank 500

Integrated ink tank system

High-quality colour printing

Efficient design

Low-cost ink refills

Reliable performance

Reasons to buy	Reasons to avoid
Integrated ink tank system	Relatively high initial cost
High-quality color printing
Reliable performance

10. HP LaserJet Pro M203dw Wireless Printer

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The HP LaserJet Pro M203dw offers high-speed wireless printing with a compact design and low maintenance. With its efficient performance and reliable operation, it's a great option for office use.

Specifications of HP LaserJet Pro M203dw

High-speed wireless printing

Compact design

Low maintenance

Efficient performance

Reliable operation

Reasons to buy	Reasons to avoid
High-speed wireless printing	Limited color printing
Compact design
Reliable operation

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Top 5 features for best printers for office use:

Best Printers for Office Use	Wireless Printing	Colour Printing	High-Speed Printing	Low-Cost Ink Refills	Automatic Document Feeding
HP Smart Tank 580 Aio WiFi Colour Printer	Yes	Yes	Yes	Yes	No
HP Smart Tank 589 Aio WiFi Colour Printer	Yes	Yes	Yes	Yes	No
HP Smart Tank 720 Aio WiFi Colour Printer	Yes	Yes	Yes	Yes	Yes
HP Laser MFP 1188W Monochrome Printer	Yes	No	Yes	Yes	No
HP DeskJet 2778	Yes	Yes	No	No	Yes
HP LaserJet Pro MFP M126nw	No	No	Yes	No	Yes
Brother DCP-T820DW	Yes	Yes	No	Yes	No
HP Smart Tank 530	No	Yes	No	Yes	No
HP Smart Tank 500	No	Yes	No	Yes	No
HP LaserJet Pro M203dw	Yes	No	Yes	No	No

Also reads:Best printers for home and office use in 2024: Top 8 reliable and efficient picks for high-quality printing

Factors to keep in mind while choosing the best printer for office use:

Printer Type: Decide between inkjet, laser, or multifunction printers based on your office needs.

Print Speed and Volume: Consider the printer's speed and monthly page capacity for high-demand environments.

Connectivity Options: Look for wireless, Ethernet, or cloud printing features for easy integration with office devices.

Cost of Ink or Toner: Evaluate the ongoing cost of ink or toner to ensure long-term affordability.

Paper Handling: Check the printer's ability to handle different paper sizes and automatic duplexing.

Security Features: Ensure the printer has built-in security features, especially for confidential documents.

Maintenance and Support: Consider the ease of maintenance and the availability of technical support or service plans.

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FAQs on best printer for office use

What is the price range of these printers?

The price range of these printers varies from Rs. 5000 to Rs. 20000, depending on the features and capabilities.

Do these printers come with a warranty?

Yes, most of these printers come with a standard warranty of 1-2 years for peace of mind and customer satisfaction.

Are these printers compatible with Mac and Windows?

Yes, all of these printers are compatible with both Mac and Windows operating systems for seamless integration.

Do these printers require regular maintenance?

While some printers may require occasional maintenance, most of the options listed here are designed for low maintenance and hassle-free operation.

Disclaimer: At Hindustan Times, we help you stay up-to-date with the latest trends and products. Hindustan Times has an affiliate partnership, so we may get a part of the revenue when you make a purchase. We shall not be liable for any claim under applicable laws, including but not limited to the Consumer Protection Act, 2019, with respect to the products. The products listed in this article are in no particular order of priority.